Supplier onboarding software that runs your process, not a template
Achi turns the way you already onboard suppliers into a working app with forms, stages, roles and approvals. No more chasing supplier details through email and an out-of-date spreadsheet.
Supplier onboarding with a Finance check and a Procurement approval runs on Achi Professional.
Professional: £149 /mo + VAT · approx. $199 /mo. Indicative price. Payments are processed in GBP. Your bank may apply exchange rates or conversion fees.
For example:
When a new supplier signs up, Finance verifies their bank details and the Head of Procurement approves.
- Supplier form
- Finance check
- Procurement approval
- Live
14-day free trial. No credit card needed.
From Procurement
New suppliers arrive by email
A form attached to an email, and Finance chases Procurement while Procurement chases the supplier.
From Finance
Bank details get re-typed
Copying details by hand from one place to another invites mistakes.
From Finance
Who approved this supplier, and when?
The answer is buried in someone's inbox, and the supplier tracker is out of date.
What supplier onboarding software does
Supplier onboarding software (often called vendor onboarding software) structures how a new supplier is added: collecting their details through a form, routing the request to the right people for checks and approval, and showing where each request is. Achi builds this as an app from a plain-English description of your own process, with forms, stages, roles and approvals.
- Collects supplier details through a form, which suppliers can fill in from a link without an Achi account
- Routes each request to the right person at each stage
- Emails the next approver when a request reaches their stage (for processes built with Ask Achi)
- Shows where every new supplier is
Turn your supplier onboarding process into a working app
- DEMO DATA
1Describe it Describe the process in plain English in Ask Achi. - DEMO DATA
2Preview the draft Ask Achi drafts the form, roles and stages for you to preview. - DEMO DATA
4Confirm, then run Once published, each submission becomes a task for the right person, starting with Finance.
- Supplier form
- Finance check
- Procurement approval
- Live
What a supplier onboarding process looks like in Achi
| ||
|---|---|---|
| Stage | Who acts | What they see or decide |
| Supplier details | The supplier (from a form link) or an internal requester | Fills in the supplier's details |
| Finance check | Finance | Checks the bank details; approves or sends back |
| Procurement approval | Head of Procurement | Approves or sends back |
| Approved | — | Supplier approved; your team adds them to your finance system as usual |
Control for finance and procurement
Each stage can only be approved, sent back or edited by the people assigned to it.
Approvals and send-backs at each stage.
Data is encrypted in transit and at rest by our hosting providers.
Each organisation's data is logically separated, with database rules that stop one organisation seeing another's.
Achi's AI proposes. Your people review and publish.
Built by Dormot Technologies Ltd, a UK-registered company (company number 15927545).
Supplier onboarding software compared: spreadsheets and email, Kissflow, Microsoft Power Automate, Achi
These tools start from different places. The table compares how each one is set up and who it tends to suit, not which one wins.
| Topic | Spreadsheet + email | Kissflow | Microsoft Power Automate | Achi |
|---|---|---|---|---|
| How you set it up | A shared sheet, a form or attachment, and emails | Map steps, approvals and forms in a visual no-code designer, or describe the process in plain English for an AI-generated draft (see vendor) | Build flows from triggers and actions, start from a template, or describe the flow to Copilot; often used alongside Microsoft 365 apps | Describe your supplier onboarding process in plain English; Achi drafts the whole app (forms, stages and roles) for you to review |
| Who it suits | Very low volume, one person owns it | Organisations that want one workflow platform connected to their core business systems, with IT governing what business teams build | Organisations already on Microsoft 365, often with someone who builds and maintains flows | Mid-sized teams that want their own process running without building it step by step |
| Pricing | No extra cost | See the vendor's site | Licensing varies by Microsoft plan | Professional: £149 /mo + VAT |
Kissflow, Microsoft Power Automate and Microsoft 365 are trade marks of their respective owners. Achi is not affiliated with or endorsed by Kissflow or Microsoft. Descriptions are based on each vendor's public information as at 18 October 2026. Check each vendor's site for current features and pricing.
When another tool is the better fit
Kissflow may suit you if you want one workflow platform connected to your core business systems, with IT governing what business teams build. Microsoft Power Automate is a strong choice if you already run on Microsoft 365 and have someone to build flows. If you need supplier data validated against external sources, sanctions or credit screening, or a supplier portal where suppliers track their status, an enterprise supplier onboarding suite may suit you better.
Pricing
Supplier onboarding with multi-stage approval runs on Professional.
Starter
£29 /mo + VAT
approx. $39 /mo
Indicative price
Single approval stage only, so not suitable for multi-stage supplier onboarding.
For supplier onboarding
Professional
£149 /mo + VAT
approx. $199 /mo
Indicative price
Multi-stage approvals.
Get started with ProfessionalBusiness and Enterprise
Business and Enterprise plans are also available; Enterprise is priced on request.
see the Professional planBook a demo
Payments are processed in GBP. Your bank may apply exchange rates or conversion fees.
Monthly prices. 14-day free trial. No credit card needed. See the pricing page for full plan details.
Is Achi right for your supplier onboarding?
Good fit
Mid-sized teams that want their own multi-stage onboarding process, described in plain English and running on Professional, without developers.
Not the right fit
Teams that need supplier data synced automatically into an ERP or accounting system, sanctions or credit screening, tax-ID validation, a supplier portal or login where suppliers track their status, or a supplier network. An enterprise supplier onboarding suite may suit you better.
Supplier onboarding software FAQ
What is supplier onboarding software?
Supplier onboarding software (often called vendor onboarding software) structures how a new supplier is added: collecting their details through a form, routing the request to the right people for checks and approval, and showing where each request is. Achi builds this as an app from a plain-English description of your own process, with forms, stages, roles and approvals.
How do I automate supplier onboarding?
Write down who does what: who requests the supplier, what details you need, who checks bank details and who gives final approval. Put that into a tool that turns each step into a stage with a named role. In Achi you describe the process in plain English, and review the draft app. You confirm, then it's live.
Do I need developers to set it up?
No. You describe the process in plain English and Achi builds the app. You review it and publish when ready.
When does my process go live?
You confirm, then it's live.
Can suppliers fill in the form themselves?
Yes. Send suppliers a link to your form. They fill in their details without needing an Achi account.
Who approves each stage, and how do they know?
Each stage can only be approved, sent back or edited by the people assigned to it. For processes built with Ask Achi, the next approver is emailed when a request reaches their stage.
Which plan do I need?
Supplier onboarding with multi-stage approval, such as a Finance check followed by Procurement approval, runs on Professional. See the pricing page for details.
Does Achi connect to our ERP or accounting system?
Not yet. Achi doesn't connect to ERP or accounting systems today. It runs your onboarding steps and approvals. Once a supplier is approved, your team adds them to your finance system as usual. If an integration matters to you, tell us which system you use.
Looking at other approval processes? See our workflow approval software page.
describe your process and Achi builds the app · what Achi does today · book a demo
- Supplier form
- Finance check
- Procurement approval
- Live
Describe your supplier onboarding. Review the app. You confirm, then it's live.
Professional: £149 /mo + VAT · approx. $199 /mo. Indicative price. Payments are processed in GBP. Your bank may apply exchange rates or conversion fees. 14-day free trial. No credit card needed.